True

M-FILES SOLUTION


Accounts Payable

 Connects to Microsoft Great Plainsand Acumatica

 Two and Three-way Invoice Matching

 Interface to ABBYY Flexi-Capture System

 Auto-Generation of PO's


Manage thousands of routine transactions in batch processing, while also able to interactively track every step of complex ones.


Invoices, Purchase Orders, Receipts, and Payment documents, are automatically linked to transactions that are auto-recorded in your ERP System.

Dashboard Ready

The interface to Microsoft BI is included. Reports and Dashboards can be created and saved to M-Files or published to private or external Web Sites.

Convenient

Able to save to M-Files the history of past Invoices, Purchase Orders, Approvals, Receipts and Payments by downloading these automatically from the ERP system.

Error Tolerant

Vendor Names, Addresses and other Items are cross referenced against Aliases. Exceptions are handled by special purpose workflows and routed to specialist personnel.

Built with Volume in Mind

Baystream's Accounts Payables Solution for M-Files was created with high performance, high volume situations in mind, and designed to provide a unified environment for any ERP system that supports a Web Service interface. Whether interfacing to Microsoft Great Plains, Quick Books Online, or Acumatica, our Web Services-based Master Data interface, provides a powerful vehicle that has been proven in diverse situations and customers. Suitable for small purchasing departments - but capable of scaling to thousands of invoices a day.

`

Backed Up In M-Files

Store images of your invoices in M-Files, automatically cross-referenced and accessible from the ERP system.

Invoice Generation

Reduce wasted man hours by generating your invoices automatically from your data base. 

Payment Tracking

Keep detailed information of your payments.

Automatic PO Generation

Save time on manual work through automatic purchase order generation. 

Receipts Matching (3-Way Matching)

Verify consistency across your receipts purchase orders and receipts with 3 Way Matching.

PO Matching ( 2-Way Matching)

Ensure all data on your invoices and purchase orders are consistent.

Powerful

Automatic creation of ERP Distributions during Voucher generation, as a function of Vendor Class, Business Unit, Sender and/or Shipping Address.
 

Scalable

While able to be deployed on one server, the system was built on the multi-server architecture of M-Files, enabling virtually limitless scalability and zero down time.
 

Secure

Designed with enterprise level security in mind, the system can be configured to run completely behind a company’s Firewalls, with all applications including ERP, M-Files and OCR system, running as Windows APPS. Multi-Factor Authentication, Thresholds-dependent Approvals and dual or multiple Approvals are all easily configurable. Encryption of all data at Rest as well as complete traceability of every operation are standard.

Easy to Use – Easy to Learn

Invoices, Purchase Orders, Receipts, Approvals, and Payment documents are automatically archived in M-Files. These documents are cross-linked to each other and each can be retrieved from either the M-Files or the ERP’s user interface.
 

Batch or Real-Time Operation

Every step taken in processing an Invoice or Payment is automatically logged. Every document is kept including its version history. Transaction records are secured and cannot be deleted. Document archival can be certified to be FDA 21 CFR Part 11 compliant.
 

Distributed

Multi-location and multi-company enabled with processing of each stage of the invoice handling being controlled by workflows that can be set for processing in a distributed environment.

Want to see our Accounts Payable Solution in Action?

Schedule a demo and find out if Baystream is right for you! 

To install this Web App in your iPhone/iPad press and then Add to Home Screen.